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Previous Employer Checks via Certified Mail
September 1, 2001
DER/Employer, Third-Party Administrator
Previous Employer Checks
When an employer is inquiring about an applicant’s previous DOT drug and alcohol test results, is the employer required to send the inquiry via certified mail?
Answer
- No. Certified mail is not required.
- The employer can make this inquiry through a variety of means, including mail (certified or not), fax, telephone, or email.
- However, the employer must provide the former employer the signed release or a faxed or scanned copy of the employee’s signed release.
- The former employer must respond via a written response (e.g., fax, letter, email) that ensures confidentiality.
- The employer should document an attempt or attempts to contact and contacts with previous employers, no matter how they were made, so that it can show a good faith effort to obtain the required information
Question
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