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Availibility of Electronic Records to DOT Representatives
September 1, 2001
DER/Employer, Service Agents
Records Maintanence
When records are stored and transferred electronically, how should they be made available to DOT representatives?
Answer
- The obligations of employers and service agents to make records available expeditiously to DOT representatives apply regardless of how the records are maintained.
- All records must be easily and quickly accessible, legible, and formatted and stored in a well-organized and orderly way.
- If electronic records do not meet these criteria, then the employer or service agent must convert them to printed documentation in a rapid and readily auditable way.
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